Event planning:

For any  SIG or District event, please complete the event form below.  Event postings and registration will be set up on TUESDAY of each week. Emails and social media posts will be scheduled at this time. Timing of email scheduling will be on a priority basis. Submitting an event in a short time line or submitting more info after the event is posted is not a priority.

We strongly encourage that you offer a virtual option.  Zoom and GotoWebinar are available for your use along with a microphone.

Please be sure to check the Chapter Events calendar to be sure you aren't overlapping with another SIG.

Once the form is submitted, the office receives an email confirmation.

Note: Educational events should not be planned one month prior to and after the Annual Conference.

Click here for more detailed info on the process

Pricing:

Events that are educational and provide food (other costs) should have a registration fee.  Non members rates must be higher than member rates.

Minimum charges for a 2 hour SIG event (in person and virtual):
Member: $15
Non Member: $30
Student: $10

Locations:

Please make every effort to secure a free location for an event.  Large clinics, hospital auditoriums and colleges are great places to start.
Any communication with a hotel or other contracted facility must be cleared through the office.  Never sign a contract on the behalf of the association.
Please describe parking options.  We also encourage that you include other transportation options: train, bus, bike route.

Communication:

For events - the office will send out 2 emails for each event.  One will go to all members and a second to specialty groups.  If attendance is low, another email can be sent.  If someone in your group has been trained in Hubspot and would like to draft an email, please contact the office for review and scheduling.  Events will also be posted on the Chapter's Facebook and Twitter account.  On some occasions, when requested, a Facebook event will be set up.

Social Media - if your SIG or district sets up a Facebook account, please make the office aware.  In your social media, you may NOT place job postings as we are contracted with a third part career center for any job postings.  We also recommend that you don't post educational events as they may compete with APTAMA events. Please be mindful that you are representing the chapter with any postings.

Basecamp - this is a project based communication platform that all groups are encouraged to use.  It will help in communicating with your group, storing files and planning.  Please contact the office for assistance with this.

Bring an Ipad or laptop to a meeting: this is an easy way to get members to sign up for something before they go home and forget.  You can also display information on our website or the APTA website.

Reimbursements

For all reimbursements, please complete this form and submit with copies / scans / pictures of the receipt to treasurer@aptaofma.org.
Please be sure to complete the form and it is clear what the event and reimbursement is for.
Include the mailing address for the check to be sent.
Reimbursements are handled approximately at the middle of the month.

Resources

Please find the following in the APTA Communities: Massachusetts Members:

  • Chapter Manual 
  • Job Descriptions
  • Bylaws
  • Standing Rules
    APTAMA Virtual Community

Basecamp

Other policies

Elections

 

calendar under construction - please refer to Events


Event Planning Form.  Please complete and then hit submit